The Alaska Employer Registration Form is a crucial document for any entity employing one or more persons in Alaska, as it fulfills the legal requirement to register with the Alaska Department of Labor and Workforce Development's Division of Employment and Training Services Employment Security Tax. It outlines the step-by-step process for online registration, provides essential contact information for assistance, and specifies the information required from businesses, including details on business entity, Federal Employer Identification Number (FEIN), and anticipated number of employees. This form serves as the first step for employers to comply with state regulations regarding employment security tax.
The Alaska Employer Registration form, provided by the Alaska Department of Labor and Workforce Development Division of Employment and Training Services Employment Security Tax, serves as an essential document for employers within the state. Aimed at regulating employment practices and ensuring compliance with local laws, this form dictates that any entity engaging in hiring activities, whether a person, firm, corporation, or other organization, must register if they have employed at least one person, even if only for a portion of a day. The registration process, which can be initiated online via a dedicated portal, underscores the importance of obtaining a Federal Employer Identification Number (FEIN) and accurately detailing the specifics of the business entity in question. From selecting a taxable method of reporting and paying contributions to deciding on providing coverage for excluded employment types, the form is comprehensive. It equally addresses instances of entity changes or business acquisitions, mandating updated information that reflects the current operational specifics. Furthermore, the form extends to collecting detailed personal and operational information from business owners or principals, ranging from sole proprietors to corporate officers, and emphasizes on the certification of provided information. In addition, opportunities for voluntary election of coverage for usually excluded employment types are elucidated, showcasing the form’s versatility in accommodating diverse business needs while underscoring its role as a pivotal component in Alaska’s employment landscape.
Alaska Department of Labor and Workforce Development
Division of Employment and Training Services
Employment Security Tax
Alaska Employer
Registration Form
WHO IS REQUIRED TO REGISTER?
Any person, firm, corporation, or other type of organization for some portion of a
day has employed one or more persons is required by law to register.
TO REGISTER ONLINE:
Go to https://my.alaska.gov. Create a myAlaska account or login.
Select the Services tab.
Under Services for Businesses, select Employment Security Tax.
Under Employer Maintenance, select New Registration.
FOR ASSISTANCE
SEND COMPLETED
CONTACT:
REGISTRATION FORM TO:
In Juneau: (907) 465-2757
Fax: (907) 465-2374
Toll-free outside Juneau:
Email: esd.tax@alaska.gov
Alaska Department of Labor
(888) 448-3527
and Workforce Development
Relay Alaska:
(800) 770-8973
P.O. Box 115509
Juneau, AK 99811-5509
We are an equal opportunity employer/program. Auxiliary aids and services
are available upon request to individuals with disabilities.
INSTRUCTIONS
Check the box on the top left of the form to indicate if this is a new or update registration.
1.Mark the box that describes your business entity.
If you have selected Nonprofit organization and are exempt under IRC 501(a) and 501(c)(3), you may choose the reimbursable method of reporting, agreeing to reimburse the State of Alaska for the actual dollar amount of benefits paid to former employees. All employers may file under the taxable method of reporting and paying contributions at an assigned annual rate. Please contact Employment Security Tax for information on requirements to select reimbursable status.
2.Enter your Federal Employer Identification Number (FEIN). If you have employees, you must have an FEIN.
Do not use your Social Security Number.
3.If you were previously assigned an account number by Employment Security Tax enter that number.
4.Mark the appropriate box. If you wish to provide coverage for excluded employees, mark ‘Yes’ and complete Page 3.
5.Enter the month, day and year your business paid or anticipates paying your first payroll in Alaska.
6.Enter the number of employees you anticipate hiring to perform the business activities.
7.Enter the legal name of your business. If a corporation, enter exactly as registered with the Department of Commerce, Community and Economic Development.
8.Enter the doing business as (DBA) name of the business if different from #7.
9.Enter the mailing address of your business. Complete the Alaska Power of Attorney in order for ES Tax to discuss your account with another party. The form is located at labor.alaska.gov/estax, under Forms/Publications.
10.Enter the phone number of your business.
11.Enter your physical worksite address in Alaska if different than #9. If you do not have a physical worksite in Alaska, please explain. If there are multiple worksites, list them in the additional worksite section.
12.Enter the fax number of your business.
13.Enter the name of the person who is the primary contact for your business.
14.Enter the phone number of your business contact person.
15.Enter the email of your business contact person.
16.Enter your business website.
17.Describe in detail the specific product(s) sold or service(s) your business will provide in Alaska. Failure to complete this item may result in an inaccurate tax rate.
18.Describe which specific activity in #17 generates the most Alaska income.
19.Check whether you anticipate hiring contract labor to deliver the products and services your business provides in Alaska.
If you have questions or are unsure of the tax liability of contract labor, contact Employment Security Tax for assistance.
20.Enter the most recent business that occupied the location at which your business is currently operating.
21.Check if you hired or acquired employees from the previous business who occupied your current location, and indicate the number you acquired.
22.Enter the month, day and year of the entity change or acquisition of your business.
23.Enter the month, day and year your business paid or anticipates paying your first payroll in Alaska.
24.Check the type of acquisition or entity change that took place. If needed, explain on a separate page.
25.Enter the percentage of Alaska operating assets obtained from the acquired business or entity change.
26.Enter all prior owner(s) name(s), FEIN and DBA of the acquired business or entity change.
27.Enter all account numbers of the acquired businesses or entity change.
28.Enter the number of employees acquired from the predecessor employer.
OWNERSHIP AND RESPONSIBLE PARTY
INFORMATION:
Sole proprietor:
Enter your name, residence address
and Social Security Number.
Partnership:
Enter the requested information for
each partner.
Corporation:
each corporate officer.
LLC:
each manager and member of the
LLC. Indicate in the “Title” area if
the individual(s) is a nonmember
manager(s) or a managing member(s).
Non-profit:
directors, trustee, executor or other
principals.
Other:
owners or other principals.
Code/Responsibility:
Enter applicable codes for each
person listed.
CERTIFICATION and SIGNATURES:
This registration form must be signed by the person completing the form. Also provide name, date, title, phone and email.
UPDATE REGISTRATION INSTRUCTIONS
To update registration information, be sure to check the update box at the top left of the form in the Department of Labor and Workforce Development address block. Always complete #2, #3, #7 and #8, along with those items that have changed, or those boxes you have been instructed to complete.
Alaska Employer Registration Form
Account number
Bus. type
NAICS
Predecessor
New
dues?
Update
Field auditor
Mailings
Rate type
Rate year
Rate link
Rate
Receive date
type
P.O. Box 115509, Juneau, AK 99811-5509
COMPLETE BOTH SIDES OF FORM
THE ABOVE AREA IS FOR STATE USE ONLY
1) Type of business:
Sole proprietor
Partnership: General ________
Limited ________
Date partnership formed ________________________
Nonprofit organization
Federally recognized tribe
Other __________________________
Desired method of payment
Taxable
Reimbursable
Corporation: Date incorporated ___________________
State incorporated _____________________
State corporation number _____________________
Limited Liability Company (LLC) : Date formed _____________ State ____________
2) Federal Identification Number:
3) Have you ever been assigned an account number with
4) Do you wish to cover employees that can be excluded?
Employment Security Tax?
(See Page 3)
Yes
No
If yes, list number:
__________________
5) What is the date of your first payroll in Alaska or the anticipated date?
6)
Number of employees
Month ____________
Day ____________ Year ____________
(Your account will be opened this date)
in Alaska:
7) Legal business name:
8) DBA name:
9) Mailing address:
City:
State:
Zip:
10)
Business phone:
11) Physical worksite address in Alaska (list additional worksites below):
12)
Fax number:
13) Business contact name:
14) Business contact phone number:
15) Business contact email:
16) Business website:
17) Describe products and services your business provides in Alaska. (Failure to complete this section may result in
18) Of the items in #17, which
a higher tax rate.)
generates the most income?
19) Do you anticipate using contract labor to
20) Was there a previous business operating at your location?
21) Did you obtain any employees from #20?
perform the activities stated in #17?
N/A
If yes, prior business name:
If yes, how many? ___________
Complete this section if you have changed your business or have acquired an Alaska business operation.
22) Date changed or acquired:
23) Date of first payroll under new ownership:
Month ___________ Day ___________
Year ____________
Month ____________ Day ____________ Year ____________
24) Type:
Change in entity (sole proprietorship to partnership, partnership to corporation, etc.)
Change in partner
25) What percent of the Alaska
operating assets were acquired?
Change in corporation stock transfer
Corporate charter change
Corporate officer change
___________%
Purchase
Lease
Foreclosure
Repossession
Other (Describe in detail on separate paper)
26) Prior owner(s) name(s), FEIN and DBA name:
27) Prior account number
28) Number of
(if known):
employees
acquired:
Additional Alaska Worksite
Name (DBA):
Mailing address:
Physical address:
Of the items in #17, which one generates the most income at this worksite?
Number of employees at this worksite:
Page 1
Form TREG (Rev. 2/19)
Ownership and Responsible Party Information
Information of business principals, i.e. a sole proprietor, each partner, all corporate officers, directors, LLC manager(s) and LLC member(s).
Name, title, social security number and effective date
Residence phone and email
Residence address
%
Code *
Owned
(1-6)
Name: _________________________________________
_______________________________
Title: __________________________________________
Residence phone
SSN: __________________________________________
Effective date: _____________________
Email
City
State
Zip code
* CODE/Responsibility:
1. File contribution reports
3. Determines which creditor is paid first
5. Hire/fire authority
2. Pay contributions due
4. Check signing authority
6. All of the above
CERTIFICATION: With my signature, I certify that information provided
on this form is correct and true to the best of my belief.
__________________________________________________
__________________________________
Printed name
Signature
Date
______________________________ ______________________________________________________
Title
Contact phone
Contact email
POWER OF ATTORNEY
To authorize a third party to discuss your account with us, submit an Alaska Power of Attorney.
The form is located at labor.alaska.gov/estax under Forms/Publications.
Page 2
Employer name:
Account No.:
Voluntary Election of Coverage for Excluded Employment
(All employees in a selected non-covered employment group are reportable.)
Check non-covered employment you wish to cover:
Service of executive officers of a corporation formed under AS 10.06.
An executive officer is one who (1) is specifically named in the bylaws, (2) serves at the pleasure of the board, and (3) is given and actually exercises authority and responsibility for the overall management of the corporation. Note: Wages of corporate officers not meeting the definition of an executive officer are
reportable.
Service performed by an individual in the employ of a son, daughter or spouse (sole proprietor only).
Service by a child under age 18 for a parent (sole proprietor only).
Service performed for a parent or legal guardian if the individual is under the age of 21 and a full-time student during eight of the last twelve months and intends to resume full-time student status within the next four months (sole proprietor only).
Service performed for a nonprofit, federally recognized tribe or governmental agency by a person receiving work relief or work training where the program is financed in whole or in part by funds from any federally recognized tribe or a federal, state, or political subdivision.
Service by a minister or member of a religious order of a church.
Other service performed for a church or association of churches, including elementary and secondary schools, but not including other organizations operated for non-religious purposes.
Service for a school, college, or university by an enrolled student who is regularly attending classes.
Service in agricultural labor where the employer either paid less than $20,000 in wages per quarter in current or preceding calendar year or employed fewer than 10 people.
Service of fishing boat crewmembers if fewer than 10 who are paid a percent of the proceeds of the sale of the catch.
Domestic service in a private home when wages paid are less than $1,000 per quarter in the current or preceding year.
Service selling or distributing newspapers on the street or house to house.
Elected or appointed public officials.
Service in the fields of insurance, real estate, or stock by a salesperson, solicitor or broker paid by commission and are not required to be covered by the Federal Unemployment Tax Act.
Service by a full-time student under the age of 22 in a work-study program taken for credit at a public or nonprofit institution which certified that the service is an integral part of the program.
Service performed by an individual in the exercise of duties as an officer of a federally recognized tribe.
Effective date of voluntary election of coverage:
/
Business phone
Print name and title
This agreement, when approved, is binding for two complete calendar years; if the approval is not at the start of a calendar year it is binding for the remainder of that calendar year and two additional years. Coverage continues in effect on a yearly basis until a request to terminate is received by the Agency in writing before March 15 of the termination year. In the event the account becomes delinquent, the Agency reserves the right to cancel the voluntary election of coverage retroactive to the quarter a report and full payment were last received.
Self-employment is not covered, nor can coverage be elected.
Sole proprietors, partners and members of an LLC are considered self-employed.
Page 3
Filling out the Alaska Employer Registration Form is an essential step for any business that has employed at least one person for any part of a day within the state. This form is critical for complying with state laws regarding employment security tax. The following steps are designed to guide businesses through the process of completing and submitting this form accurately.
Upon completion, your Alaska Employer Registration Form should be reviewed for accuracy before being sent to the Alaska Department of Labor and Workforce Development, Employment Security Tax division, through the provided contact information. This step is crucial for ensuring your business is registered correctly and remains in compliance with Alaska's employment and tax regulations.
Who is required to register as an employer in Alaska?
Any person, firm, corporation, or other type of organization that has employed one or more persons for some portion of a day is required by law to register as an employer in Alaska.
How can I register as an employer in Alaska?
To register as an employer in Alaska, you can go online to https://my.alaska.gov. After creating or logging into your myAlaska account, select the Services tab, choose Employment Security Tax under Services for Businesses, and under Employer Maintenance, select New Registration.
Is there assistance available for completing the Alaska Employer Registration form?
Yes, assistance for completing the Alaska Employer Registration form is available. You can contact the Department of Labor and Workforce Development in Juneau at (907) 465-2757, fax to (907) 465-2374, call toll-free outside Juneau at (888) 448-3527, use Relay Alaska at (800) 770-8973, or email at esd.tax@alaska.gov.
What information is needed to complete the Alaska Employer Registration form?
When completing the Alaska Employer Registration form, you'll need to indicate whether it's a new registration or an update, select your business entity type, enter your Federal Employer Identification Number (FEIN), provide details if you've been assigned an account number by Employment Security Tax before, and provide information about your business such as the legal name, DBA name, business addresses, contact details, and information about your business activities in Alaska.
Can a nonprofit organization choose how to report and pay contributions?
Yes, a nonprofit organization that is exempt under IRC 501(a) and 501(c)(3) may choose the reimbursable method of reporting, agreeing to reimburse the State of Alaska for the actual dollar amount of benefits paid to former employees. All other employers file under the taxable method of reporting and paying contributions at an assigned annual rate.
What if I don’t have a Federal Employer Identification Number (FEIN)?
If you do not have a Federal Employer Identification Number (FEIN), you must obtain one if you have employees. Do not use your Social Security Number in place of a FEIN.
What should I do if my business does not have a physical worksite in Alaska?
If your business does not have a physical worksite in Alaska, provide an explanation on the form. If you have multiple worksites in Alaska, list them in the additional worksite section provided.
Is it possible to provide coverage for excluded employees?
Yes, if you wish to provide coverage for excluded employees, mark ‘Yes’ on the form and complete the Voluntary Election of Coverage for Excluded Employment section on Page 3.
What happens if the ownership or responsible parties of the business change?
If there's a change in the ownership or responsible parties of your business, or if your business has acquired an Alaska business operation, you need to provide details of the change or acquisition including the date, type of change, the percentage of Alaska operating assets obtained, and information about previous owners if applicable.
How can I update my registration information?
To update your registration information, check the update box at the top left of the form in the Department of Labor and Workforce Development address block. Then, complete the required sections and any other items that have changed since your last registration or that you have been instructed to complete.
When filling out the Alaska Employer Registration form, people can easily make mistakes that may delay the registration process or lead to inaccurate filings. Here are ten common errors to avoid:
Not indicating whether the registration is new or an update. This confusion can slow down the processing time as the Department of Labor needs to ascertain the nature of your submission.
Selecting the wrong business entity type. Each type has different requirements and tax implications, so accuracy here is crucial.
Using a Social Security Number in place of a Federal Employer Identification Number (FEIN). An FEIN is necessary for businesses with employees, and using a Social Security Number can lead to privacy issues and other complications.
Failure to enter a previously assigned account number by Employment Security Tax, if applicable. This oversight can create confusion and link issues within departmental databases.
Omitting the anticipated or actual date of first payroll in Alaska. This date is essential for tax purposes and to comply with state regulations.
Incorrectly estimating the number of employees, which can affect contribution rates and potential future audits.
Misidentifying the legal business name or not matching it with the Department of Commerce, Community, and Economic Development’s records, leading to discrepancies.
Forgetting to enter the ‘doing business as’ (DBA) name, if different from the legal name. This can cause issues with identification and verification of your business.
Neglecting to provide a detailed description of the products or services your business will provide in Alaska, which may result in an inaccurate tax rate assessment.
Not checking the box for anticipated hiring of contract labor, if applicable, can lead to incorrect filings regarding tax liabilities.
To ensure a smooth registration process, take care to:
Review the entire form before submission to check for any errors or sections left incomplete.
Refer to the official instructions provided by the Alaska Department of Labor and Workforce Development for any sections that are unclear.
Contact the provided assistance contacts if you have any questions or need clarification on how to properly fill out the form.
Remember, accuracy and thoroughness are key when completing official documents to prevent delays and possible penalties. It's always better to double-check your entries and consult with a professional if you are unsure.
When you're completing the Alaska Employer Registration form, it's essential to know that other documents often come into play, whether at the initial phase of registering your business or during its operations. These documents are pivotal in ensuring that your business complies with local laws and supports your workforce effectively.
Together, these documents form a web of compliance that protects your business, employees, and the public. Staying on top of these requirements not only helps in avoiding penalties but also ensures that your business operates smoothly, laying a solid foundation for future success. Remember, each form serves its purpose within the regulatory landscape, contributing to a well-structured and compliant business environment.
The Alaska Employer Registration form is quite comparable to an IRS Form SS-4, which is the Application for Employer Identification Number (EIN). Both documents are pivotal for new businesses as they navigate federal and state requirements. Where the IRS Form SS-4 is essential for a business to be officially recognized at the federal level by obtaining an EIN, the Alaska Employer Registration form plays a similar role at the state level for businesses to be recognized by the Alaska Department of Labor. Both forms require detailed information about the business entity, such as the legal name, type of business, and contact information, underlining their importance in the formal establishment of a business's legal and tax reporting status.
Similarly, the Form I-9, Employment Eligibility Verification, shares objectives with the Alaska Employer Registration form by needing to be completed by employers within the United States. The Form I-9 is designed to verify the identity and employment authorization of individuals hired for employment in the United States. Both this form and the Alaska Employer Registration are instruments of compliance, ensuring employers meet their legal obligations—whether it be for tax reporting purposes or verifying employment authorization under federal law. They also serve to protect the rights of workers and the legal standing of businesses.
Another document reminiscent of the Alaska Employer Registration form is the Quarterly Contribution Report often required by state employment agencies, including Alaska's Employment Security Tax. These quarterly reports are crucial for reporting wages paid to employees, calculating unemployment insurance taxes, and providing important payroll details. Both sets of documents are fundamental to an organization’s interaction with state labor departments, ensuring compliance with tax and employment legislation. They help in maintaining the financial integrity of unemployment insurance programs and ensuring that employers contribute appropriately to state funds.
The Workers' Compensation Insurance Application is also analogous to the Alaska Employer Registration form. While the Employer Registration form is necessary for tax and employment services, the Workers' Compensation Insurance Application is vital for businesses to obtain the necessary insurance to cover medical care and compensation for employees who are injured on the job. Both forms are integral to a business's operational legality, protecting both the employer and employee by ensuring the presence of a support system in case of workplace injuries and adherence to state employment laws.
Finally, the Business License Application, required for legal operation in many states, shares similarities with the Alaska Employer Registration form. Both documents are foundational to starting a business, requiring comprehensive information about the business, its owners, and operational details. Where the Alaska Employer Registration form focuses more on the specifics of employment and tax responsibilities within the state, the Business License Application is broader, granting permission to operate legally within a local jurisdiction. Despite their different focuses, both are critical first steps in establishing a business's legal presence in their respective domains.
When completing the Alaska Employer Registration form, it is essential to approach the task with care and attention to detail to ensure compliance and accuracy. Here are several do's and don'ts to guide you through the process:
Misconceptions about the Alaska Employer Registration form can lead to confusion and errors in the registration process. Understanding these misconceptions is key to ensuring compliance and accuracy when filling out and submitting the form. Below are six common misconceptions and clarifications to help guide you through the registration process accurately.
This is incorrect. Any person, firm, corporation, or other type of organization that has employed one or more persons for some portion of a day is required to register. This includes sole proprietors, partnerships, and non-profit organizations.
The correct practice is to enter your Federal Employer Identification Number (FEIN) on the form. Using a Social Security Number is not advised for businesses.
Contrary to this belief, employers can register online by creating a myAlaska account, which simplifies the process and provides immediate confirmation of submission.
Even if the business has not yet paid its first payroll, the anticipated date of the first payroll should be provided, enabling the registration process to go forward.
The voluntary election of coverage for excluded employment categories requires specific action by the employer and is not automatic. It demands an additional step in the registration or update process, including completion of a section on Page 3 of the form.
Employers have the option to file under the taxable method of reporting or choose the reimbursable method if eligible, such as certain non-profit organizations exempt under IRC 501(a) and 501(c)(3). The choice affects how contributions are reported and paid.
Understanding these misconceptions ensures that your registration process is smoother and compliant with the Alaska Department of Labor and Workforce Development's requirements. Always refer to the latest instructions and resources provided by the department for the most current guidance.
Understanding the Alaska Employer Registration Form and its requirements is crucial for companies operating within the state. This document, governed by the Alaska Department of Labor and Workforce Development Division of Employment and Training Services, outlines the process for employer registration, covering various aspects from registration prerequisites to detailed information about the business and its operations. Here are key takeaways for businesses preparing to undertake this process:
Completing the Alaska Employer Registration Form accurately is vital for compliance and ensuring the correct tax treatment. This form serves as a comprehensive declaration of the business's operations in Alaska, required lawfully for valid registration within the state. For assistance, employers are encouraged to contact the Alaska Department of Labor and Workforce Development directly through the provided contact information.
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